When you apply for a job, you often must go through a recruiter. Recruiters are typically the first ones to see your resume and decide whether to pass it along to the hiring team. You also want to write a few follow up messages to a recruiter to ensure your resume was received. Aside from the obvious, the quality of your resume or how good of a fit you are for the job, the day and time you email recruiter matters as well.
Worst times to email recruiters.
Whether this is your first outreach or a follow up email, it is generally not recommended to email recruiters over the weekend. In fact, I wouldn’t send any emails between 10am on Friday and 9pm Monday evening. The only exception to the rule is if you have already developed a relationship with this recruiter. This way they are already invested in you as a candidate.
Monday mornings are typically the times when people have to go through a pile of emails. Most people sort through their emails by mentally placing them into “urgent” and “not urgent” piles. If you are one of the many candidates applying for a job, your resume will most likely be in the “not urgent” pile. In this case, it’s easy for the recruiter to make a mental note “I will deal with this resume later.” And then completely forget about it as the week rolls in.
I would also avoid Fridays, especially Friday afternoons. Most of the email sorting is done by 10 am and Friday lunchtimes typically put folks in the weekend mode. Which means your resume will most likely end up in the weekend pile they have to deal with on Monday morning. If this is a holiday weekend, I would definitely avoid the day before the first day off as well as the first day they come to work after the holiday.
Best times to email recruiters.
Research shows that your resume has the best chance of getting noticed if it is received Tuesday through Thursday, ideally first thing in the morning. If you send your resume in after 9 pm in the evening, your email will most likely show up as one of the first in their mailbox, giving it a higher chance of being noticed. If you send it before 9 am the morning of, the recruiter may also be impressed by your dedication.
All things considered, every recruiter is different and there are always exceptions to every rule. Your email can easily arrive on the worst possible day for the recruiter, and you wouldn’t even know it. It could be their last day on the job or they may be getting ready for vacation. Or there could be a completely different reason why your resume became the last thing on their mind.
It is always a good idea to follow up if you don’t hear anything back after a few days. Sometimes you might even want to follow up with a different recruiter, or even the hiring manager for the job. Whatever happens, don’t assume something is wrong with you as a candidate and don’t give up on your search.
Katherine Bouglai is a career transition coach, a resume writer and the founder of Blossom Career. She works with professionals in technology who have recently lost their jobs and are looking for successful career transition. Her specialties include career change, resume development, job search strategies, job interview preparations, offer negotiations and other related skills.